Terms and Conditions

The final number of guests attending, and menu choices, must be received no later than 14 days prior to the function, together with any dietary requirements.  We reserve the right to charge in full (menu price) for any cancellations received after this date or any non-attendance on the day.

DEPOSITS

A non-refundable deposit of £100.00, together with this form, is required within 7 days of booking a function, otherwise the booking will automatically become null-and-void.  8 weeks prior to the function, the hotel will require a further deposit based on the number of guests attending; 10–29 guests £200.00, 30–49 guests £300.00, 50–99 guests £500.00, 100–149 guests £1000.00, 150–200 guests £1500.00.  In instances where a booking is made less than 8 weeks prior to the function, both deposits will be due, together with this form.

PAYMENT

The balance of an account is payable on departure; unless alternative credit terms have been agreed  Where credit terms have been agreed, the balance of the account must be settled within 14 days; after this time the hotel reserves the right to charge interest at a rate of 2% for each 14-day period, or part thereof, that the account remains unpaid.  All account queries must be raised within 7 days of the account being presented.  If no queries have been raised during this time the account shall be deemed to be correct.

CANCELLATION

All cancellations must be made in writing and will not be considered ‘cancelled’ until such notification is received.  Where possible, we strongly recommend the use of insurance to guard against such charges.  Cancellation charges are applied as follows, 30 – 14 days prior notice = 25% of the ‘estimated total’ of the function, and 13 – 0 days prior notice = 50% of the ‘estimated total’ of the function.

LIABILITY

Whilst we have not had any reason to charge for loss/damage caused to fixtures, fittings, equipment, or other persons, as a result of a function, it is necessary to respectfully point out that, in the unlikely event of this occurring, the customer is responsible for the conduct of all attending guests.  Also, should the hotel experience any supply problems, where it is not possible to consult with the customer beforehand, the right is reserved to substitute any food or wine etc., with alternative suitable products, without prior notification.

CONFIRMATION
Please complete the information below (BLOCK CAPITALS) and return this page to us together with the required deposit (credit card payments can be made over the telephone). A letter confirming your function will then be sent by return.

Function Day & Date: ………………………………………………………………………………………...............................................………………

Function Occasion: …………………………………………………………………………………………………………

Function Venue : ………………………………………………...………………………………………………………….

Room Hire Charge (if applicable): ....…………………………………………………………………………..…………

Meal: ………………………………………………………………………………...……….………………………………

Time: ……………………………………………………………………...………………………………….………………

Guest Numbers: ……………………………………………………………………………………………..…………..…

Initial Deposit Paid: £………………………………………………………………………………………….….…….......

Further Deposit Amount & Due Date: ….……………….………………………………………………………..………

Name: ………………………………………………………………………………………………………………………..

Address: …………………………………………......……………………………………………………...…………........

………………………………………………………………………………………………..……………………….………

Telephone: ……………………… Mobile: …………………………. Email: ….…………….…………………………..

I hereby agree to the above ‘Terms & Condition’.

Signature: ………………………………..…….…….…………............. Date: ….………………………………………